Tender-Ready Pack
$1,500
Capability statement, WHS, quality and environmental policy summaries mapped to typical criteria, standard methodology, staffing model, and an insurance and licence register. Reuse it in every bid.
Tender writing & bid writing · Facilities services · Melbourne & Victoria
Tender writers for facilities services contractors.
The kingbolt is the one bolt that holds the whole truss together. We do that for your tender.
Tenders written the way facilities buyers score them. We write council, school, state and federal tenders, panel applications and capability statements for cleaning, mechanical, electrical, fire, security, grounds and other FM contractors.
- Fixed fees, quoted upfront
- One client per tender, always
- You set your price, you lodge in your name
About us
Built on buyer-side facilities management experience
Kingbolt Tenders is a tender and bid writing firm that works only with facilities services contractors. The work is led by a former facilities manager from one of Australia's big four real estate firms, who has managed facilities services contractors from the client side, so we know what a workable service model looks like and how to answer published evaluation criteria clearly.
We work with small and mid-sized contractors in Melbourne and across Victoria that are bidding for government, council and commercial contracts. Every scored section is reviewed and rewritten by our senior reviewer and checked for compliance before it reaches you.
Why the name? In a roof truss, the kingbolt is the one bolt that ties the whole structure together. That's our job on your tender: pulling the criteria, evidence, methodology and staffing story into one response that holds up when it's scored.
Conflict policy: we act for only one bidder on any tender, and we decline any engagement where we have a conflict of interest. Every engagement includes a written conflict declaration.
Who does the work
Lead reviewerFormer facilities manager with buyer-side facilities management experience. Reviews every scored section.
Specialist contributorsWe bring in specialist writers and reviewers when a tender needs them, under the same confidentiality and one-client-per-tender rules.
ExperienceFrom the buyer's side of facilities services contracts: evaluating contractor submissions, managing service contracts, tracking KPIs and running audits, and overseeing transition-ins of new contractors.
Tender writing services & pricing
Fixed fees. No surprises.
All prices are in AUD. No GST is charged. Every quote confirms the exact scope before work starts.
Bid Review
$750
You draft, we score it against the criteria, mark it up and give you a prioritised fix list plus a compliance check. 48–72 hour turnaround.
Council or School Tender
$2,500–3,500
Full response: compliance matrix, every criterion, methodology, transition plan, staffing narrative, pricing-schedule consistency check and one review round.
State or Federal Tender
$4,500–6,500
Everything above for larger contracts, plus win themes, two review rounds and coordination of attachments.
Bid Desk Retainer
$600/month
We monitor opportunities, give go/no-go advice, handle up to two small RFQs a month and keep your bid library current.
3-month minimum, then month to month.
Panels, portals & capability statements
Quoted
Panel and standing-offer applications, supplier portal registration in your own name, and standalone capability statements.
Founding-client offer: 25% off for our first three clients, in exchange for a case study we agree with you in writing. Ask about it
Process
How a tender job runs
Conflict check & quote
We confirm we have no conflict and no other client on the tender, then send a fixed-fee quote and terms.
Kick-off & evidence
A short call and an intake form to gather your contracts, systems, people and proof.
Draft
A compliance matrix and first draft built against the criteria and weightings.
Review & rewrite
Our senior reviewer rewrites the scored sections with facilities management judgement. You check the facts.
Compliance check
Mandatory items, word limits, attachments and declarations are all checked.
You lodge
You set your price, sign the declarations and submit under your own name.
Why us
Specialist tender writers for the facilities sector
Buyer-side insight
Built on facilities management experience from the buyer's side of the table.
Facilities only
Cleaning, mechanical, electrical, fire and essential safety, security, grounds, pest, waste, lifts, building maintenance and integrated FM. You don't pay for us to learn your industry.
Truthful, evidence-first
We only write what you can back up. Generic padding and unsupported claims come out.
Clean competition
One client per tender, separate and confidential client files, and you always set your own pricing.
Content you keep
Once paid, you own your final bid content and can reuse it in future tenders.
Fair, plain terms
Fixed fees, a 50% deposit and 50% before lodgement, written in plain English.
What you get: a worked example
Weak answer
Criterion: describe how you will maintain service quality (weighted 30%).
"We are a leading cleaning company with many years of experience. We always provide high-quality services, our staff are fully trained, and we will meet all of your requirements."
Generic claims, nothing the evaluator can score against the specification, and no evidence.
Stronger answer
Criterion: describe how you will maintain service quality (weighted 30%).
"Each site will have a named supervisor who completes a documented quality audit every week against the cleaning specification. Audit results are reported to your contract manager each month with the agreed KPIs, and any failed item is fixed within the timeframe set in the contract. Sample audit reports from current contracts are attached."
Specific, tied to the specification and KPIs, and backed by evidence the contractor can actually provide.
| Requirement | Where it's answered | Status |
|---|---|---|
| Methodology and service delivery (returnable schedule) | Response section 2 | Answered |
| WHS management system evidence | Attachment C | Attached |
| Conflict of interest declaration | Returnable form | Client to sign |
FAQ
Common questions about tender writing
Do you guarantee we'll win?
No. Nobody honestly can. Outcomes depend on the buyer, your price and the other bids. We make sure your response is compliant, clear and written to the criteria.
Will you write for our competitor on the same tender?
No. We act for only one bidder on any tender. The first client to accept a quote and pay the deposit is the one we work with, and we keep every client's information separate.
Do you set our prices?
No. You set your own pricing. We can check that your pricing schedule is consistent with the staffing and methodology in your response, but the price is always your decision.
Who submits the tender?
You do, in your own name and portal account, and you make all the buyer's declarations.
Do you work with contractors in Melbourne and regional Victoria?
Yes. We work with facilities contractors in Melbourne and across regional Victoria, mostly remotely. We can also help with interstate and federal tenders.
How much notice do you need?
Ideally two weeks or more before closing. Tenders closing in under seven days may attract a rush loading. Ask us anyway.
Do prices include GST?
All prices are in AUD. No GST is charged.
Got a tender coming up?
Send us the tender name, buyer and closing date. We'll run a conflict check and come back with a fixed-fee quote.
Email tenders@kingbolttenders.com.au Call 0404 098 318We'll use the details you send only to respond to your enquiry and run a conflict check. See our privacy policy.